This Manual is not intended to be a training guide or to replace the Reference Guide that comes with InRoads. What we tried to capture were items specific to Road Design procedures or topic that seem to cause confusion. It will be updated as changes occur.
South Dakota Drainage Manual - This manual has been developed to provide guidance to the South Dakota Department of Transportation and consultant personnel performing drainage investigations and preparing hydraulic designs for SDDOT and local projects.
The manual is intended to comply with all State and Federal laws, statutes and regulations, and it presents SDDOT criteria, practices and procedures on the hydraulic design of drainage appurtenances. The Road Design Manual consolidates road design policies, standards, and procedures in a convenient reference for designers and plan recipients. Designers and other users will follow the policies, standards, and procedures described in this manual.
Some of the recommended procedures and design items shown in this manual are not necessarily the practices of SDDOT, but are acceptable practices and alternatives. Updates to the manual will be a continuous and ongoing process, and changes will occur. CES User Manual. Special Provision Checklist. The plan also addresses needed projects that are not scheduled for construction because funding will not be available under the projected funding levels.
The STIP serves two purposes. UDOT Public Meetings UDOT conducts a series of regional public meetings between August 1 and October 15 of each year to gather comments, ideas, and concerns from the public and local elected officials regarding transportation related issues.
The PDC is responsible for prioritizing projects for each state access program. The PDC solicits for FLAP proposals; develops selection criteria, a ranking system and an evaluation process; selects projects for award within the limit of available funding and develops a multi-year program of projects. Projects eligible for FLAP funding must be within, adjacent to or provide access to federal land. The PDC will generally meet annually. The objective of the meeting will be to develop a five to seven year program of projects that can be accomplished with the amount of funding that may reasonably be expected based upon current and past appropriations.
For more information, visit the Federal Lands Highway page online. The analysis includes a summary of funds available for programming new federal and state construction projects, including funds for right-of-way and engineering.
Local Government Annual Visits Between February 15 and May 31, UDOT holds meetings with local city and county officials to discuss federal and state funding programs, program process elements, and related coordination and activity items. UDOT publishes and distributes this document to the public for comment by the last week in June. The UTC considers public comments and modifications and gives approval.
Work on a local government project can begin as soon as the project comes into a funded year. Local government and State Infrastructure Bank funding can be used to advance construction.
Additional Programming Information Flexible Match — Flexible match allows a variety of public and private donations to be counted toward the non-federal match for Federal-Aid Highway projects. It is necessary to identify candidate federal aid projects for flexible match at the time of project application. The candidate project requires evaluation of the total project funding for determination of flexible match feasibility.
The local government programs engineer must pre-approve flexible match prior to preliminary engineering authorization. Master Planning — Master planning is a key element in the community planning and programming process.
The programming authorities require that proposed LPA projects originate from existing community and programming authority master plans. Master plans provide a policy basis for local transportation funding and prioritize projects and programs that the LPA relies on to provide future transportation services.
Master plans look at projects and programs within the context of broader community goals. The UDOT Planning Division works with communities and entities within a region to develop a transportation master plan for the region. During the selection process, sub-committee members consider current projected traffic volumes, remaining service life of the existing roadway or projected life of the new proposed road, safety issues including accidents and fatalities , project cost and time frame, and whether or not the project is part of a community long range transportation plan.
The sub-committee submits selected projects to the full JHC for approval at the April semi-annual meeting. A recommended list of projects is then submitted to the UTC for approval. The JHC also oversees the selection of locally-owned bridge replacement projects, advises the UTC on local government transportation issues and possible funding of non-urban road projects located within an MPO planning area but outside of its urban boundary.
The JHC oversees applications to the program on an annual basis, however, local agencies may only have one project at one time. Preference is given to projects that provide safety features and upgrades and improve existing roadway conditions. To otherwise obtain this map, contact the Statewide Systems Planner. Deadline: The second Friday of January. The Joint Highway Commission oversees the program and accepts project applications on an annual basis. The program improves public safety and reduces ongoing maintenance costs often associated with aging infrastructure.
Refer to the online Bridge Management Manual section 2. Opportunity to Combine Funds There is limited opportunity to combine funds.
The Joint Highway Committee oversees applications to the program on an annual basis. Preference is given to projects that provide safety features and upgrade and improve existing roadway conditions. Deadline: The application deadline is the second Friday of January. Eligibility Utah Code sections to list the roads that are eligible for this program. Flexible match, wherein a sponsor provides engineering services, materials, equipment or labor in lieu of a cash match, may be allowed.
The LPA must provide full documentation of the market value of the flexible match. In this situation, the project is subject to all Federal requirements. MPOs act as a partner in coordination with cites, counties, transit and state transportation agencies to develop and recommend improvements to highways and transit.
There are currently four MPOs in Utah. MPO membership consists of locally elected officials of the cities in Cache County within the urbanized area.
For more information, see the CMPO website. For more information, visit the MAG website. For more information, visit the WFRC website. George urban area. For more information, visit the DMPO website. Examples of CMAQ projects include signal coordination, park and ride lots, ridesharing, bus service expansion, and alternative transportation modes, which include bicycle and pedestrian facilities.
These funds may also be used for transit capital improvements and ridesharing promotion. Eligibility Under 23 U. To qualify for funding all projects must fit into one of the following 9 federally designated categories.
Advertising for applications begin late September and early October with final applications being due the second Friday in January.
Please contact the individual MPOs for their exact application time frame and process. The state provides the matching funds. The LPA is encouraged to contact their Region Director to recommend eligible Transportation Alternative features on state highways in their communities. Reasonable progress Schedule Policy UDOT expects to advertise all Transportation Alternative projects within two years from the time the Federal funds become available, typically every October first.
The LPA must disclose any exceptions in the initial application. The objective of the HSIP program is to reduce the number and severity of crashes, decrease the potential for crashes, and make the most efficient use of available safety funds. UDOT accomplishes these objectives by identifying high crash locations and developing a program of roadway safety improvement projects for those locations.
FHWA also requires a separate annual report discussing what is being done to address the top five percent of highway locations exhibiting the most severe safety needs. The program enables sidewalk installation in locations where UDOT expects no route construction or reconstruction for 10 or more years.
Through the SRTS program, schools can also apply for grants to construct infrastructure improvements, like sidewalks, that will improve the safety of children walking and bicycling to school. SNAP provides resources and materials to educate and encourage elementary, middle and junior high school age children to safely walk and bike to school.
This includes state highways, county roads, city streets, and all other public accesses across rail lines. UDOT does not regulate private crossings, although they are maintained in the national inventory.
Maintenance around railroad crossings falls between the owner of the road and the owner of the tracks. The approach to within two feet of the tracks is the responsibility of the road owner. Everything within two feet of the tracks is the responsibility of the railroad owner. If the road is a State Highway, then UDOT is responsible for maintenance of the railroad crossing; otherwise, the city or county is responsible. There are several railroad companies operating within the state that own crossings, and are responsible for their maintenance.
Contact the railroad company directly to make comments regarding crossing conditions, or call the UDOT Chief Railroad Engineer to file a complaint. Each crossing has a unique DOT number issued to identify and track the status of crossings in the country.
The number should be posted at or near each crossing. The number is a combination of six numbers and one letter, for example X. In any correspondence with UDOT or the railroads, identifying the crossing number will help in resolving your concerns quickly and efficiently.
Class B roads are county roads. Class C roads are city or town roads. The Utah Legislature established this funding program for the Class B and C road system as a means of providing assistance to counties and incorporated municipalities for the improvement of roads and streets throughout the state.
These funds differ from ordinary local revenues in that they are subject to administrative direction by the state in accordance with legislative provision. UDOT is the administrative authority on behalf of the state. The state distributes funds on a quarterly basis using a formula that allocates funds to counties with significant mining activity on Federal lands.
UDOT Public Transit awards grant monies through an established competitive annual application process to eligible sub recipients. Recipients must certify that projects selected are included in a locally developed, coordinated public transit-human services transportation plan.
The plan must undergo a development and approval process that includes seniors, people with disabilities, low income persons, transportation providers, among others, and is coordinated to the maximum extent possible with transportation services assisted by other federal departments and agencies.
Public transportation is defined as transportation by a conveyance that provides regular and continuing, general or special transportation to the public, but does not include school bus, charter, shuttle, sightseeing transportation or intercity.
FTA Section , Formula Grants for Rural Areas This program provides capital, planning and operating assistance to states to support public transportation in rural areas with populations less than 50 thousand, where residents rely on public transit. The majority of these funds are utilized by existing established rural transit systems. Eligible activities include planning, capital, operating, job access and reverse commute projects low income , and the acquisition of public transportation services.
Part Five: Design Phase 5. See sample Federal Aid Agreement in Appendix. The initial Federal Aid Agreement documents project design and environmental work costs. Modifications to this agreement may include, but are not limited to, right-of-way and construction. LPA Flexible Match Flexible match provides a means of contributing public and private contributions toward the non-Federal match for Federal Aid projects. Any project using flexible match must comply with all provisions applicable to all Federal Aid Highway projects.
Flexible match funds should be identified and included in the original Federal Aid Agreement. Adding funds later reduces the likelihood that the FAA will be approved. Failure to obtain approval results in loss of Federal funds. Activities and Deliverables Checklist The LPA completes and files the following checklist and associated deliverables. A copy of this checklist is included in the Appendix. A Consultant Design Contract is needed if a consultant is required for design engineering activities.
This request includes the summarized Scope of Work and Independent Cost Estimate as described below, and tracks the consultant selection and contracting process. Consultant Services oversees the consultant selection process.
The LPA schedules the meeting, prepares the agenda, and keeps meeting minutes. The Consultant prepares a cost estimate in CMS. A CMS Executive Summary: The executive summary includes a brief description of the work, project team, assumptions and unknowns or states that the project is fully scoped, phasing and the reasons for phasing, the contract fee type unit price, lump sum, or cost plus fixed fee , and the reason for selecting the contract fee type.
A CMS Cost Proposal: Each project task includes an estimated cost using a UDOT approved overhead rate, fixed fee, and travel rates, with all direct expenses showing the number of units times the rate.
The Prime Consultant must do a minimum of 60 percent of the work. An MS Project Work Schedule: The work schedule identifies estimated current initiation and completion dates by project task and includes the Consultant Evaluation Midpoint date. A CMS Staffing Plan: The Staffing Plan identifies all staff assigned to the project along with their respective firm or company information, project title, certification category or level, Utah license or certification number, education level, estimated project hours, and rate of pay labor, billing, and unit price.
The schedule determines the target completion date in ePM. The following diagram shows the activities and approximate timeline for the Consultant Design Contract:. A consultant prepares the applicable environmental document based on the requirements of the project. The LPA may act as the consultant in the environmental document preparation activities listed below if the LPA has staff that is sufficiently qualified, meaning individuals who have recent relevant experience and qualifications to perform NEPA compliance work.
Qualified staff must have knowledge and experience with all laws that will apply to the clearance, i. The consultant performs enough design work to prepare the Final Environmental Document.
A brief overview of the primary process elements and required standards include: Identifying Potential Environmental Impacts The consultant and the LPA produce a list of potential environmental impacts and submit the list to the Region Environmental Manager along with a copy of the Local Government Project Concept Report.
In the event of an Environmental Assessment EA or an Environmental Impact Statement EIS document determination, Consultant Services requires one Consultant selection process and contract for the environmental work and a separate consulting selection process and contract for the final design work once NEPA is completed.
The Federal agency may choose to prepare an EIS without first preparing an EA if agency anticipates that an undertaking may affect the environment significantly, or if the project is controversial. Approval is subject to the ability to advertise and construct the project according to UDOT standards. Design Format —The consultant provides documentation demonstrating that the applicable design format was followed.
A Copy of the checklist is included in the Appendix. The approximate process timeline varies by the type of environmental document.
A utility company so notified shall coordinate with the LPA concerning the utility facility removal, relocation, or alteration, including the scheduling of the utility facility removal, relocation, or alteration. Design Phase During the design of the project, efforts will be made to reasonably eliminate or minimize utility removal, relocation, or alteration costs, limit the disruption of utility company services, or eliminate or reduce the need for present or future utility facility removal, relocation, or alteration, regardless of reimbursement eligibility.
Utility Reimbursement Agreements and Certification If utility relocations are determined to be eligible for reimbursement with project funds, UDOT will prepare and execute the Utility Reimbursement Agreements and allocate project funds by R No utility work will be eligible for federal reimbursement prior to the execution of the R LPAs must follow the procedures included in this chapter if federal-aid funds are used for any part of the project, whether or not those funds are used for ROW activities.
The LG must understand Federal acquisition policies and procedures related to right of way acquisition to insure that federal funds are not jeopardized. No ROW work will be eligible for federal reimbursement prior to the execution of the R Failure to obtain an approved R prior to making any offers or purchasing right of way results in loss of federal funds.
Any work, besides surveying, that takes place on private property, even if that property is in the process of being purchased, is considered trespass and puts the LPA at risk of being sued. These contracts shall be made directly between the LPA and the consultant or subcontractor. A copy of the acquisition contracts shall be provided to the LGROWL for pool contracting limits and reimbursement purposes.
Acquisition The acquisition process may begin once the R is approved. All other ROW activities including but not limited to appraisals, appraisal reviews, acquisitions, relocations and acquisition consultants will be processed through the LGROWL. The LPA shall submit a payment request document along with pertinent data to support the request.
Primary activities are as follows. Consultant Services oversees the consultant selection. Consultant Cost Estimate — The Consultant prepares a cost estimate. Cost Estimate Comparison. The Consultant may submit a second cost estimate if the Consultant cost estimate is not within the 20 percent threshold. Consultant Services schedules a final contract negotiation meeting if the cost estimates are within the 20 percent threshold. Prepare Contract Information 1. Each project task includes an estimated cost using a UDOT approved overhead rate and travel rates, with all direct expenses showing the number of units times the rate.
Work Schedule: The work schedule identifies estimated current initiation and completion dates by project task and includes the Consultant Evaluation Midpoint date.
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